RGP / NRGP Gate Pass Software
Returnable gate passes that actually get closed — expected-return dates, overdue escalations and a register your auditor will love.
RGP vs NRGP — the difference that costs money
Both are gate passes. Only one of them needs a follow-up system — and that follow-up is exactly what paper registers never deliver.
RGP — Returnable Gate Pass
Material that must come back.
- • Tools and instruments sent for repair or calibration
- • Moulds, dies and fixtures sent to job-workers
- • Equipment taken to project sites
- • Samples dispatched to vendors or buyers
Stays open until returned, verified and closed.
NRGP — Non-Returnable Gate Pass
Material leaving for good.
- • Scrap and e-waste sales
- • Finished-goods dispatches
- • Consumables and giveaways
- • Asset disposals
Approved, recorded and closed at the gate.
Returns that actually happen
The reason RGP registers exist — and the reason paper ones fail — is follow-up. Every returnable pass carries an expected-return date, and the system does the chasing for you.
Condition, approvals and audit
What left, in what condition, on whose approval, and what came back — with photos and documents attached at every step.
Frequently asked questions
What does RGP mean in a gate pass?
RGP stands for Returnable Gate Pass — issued when material leaves the premises but must come back: tools sent for calibration or repair, moulds and dies sent to a job-worker, equipment taken to a site, samples sent to a vendor.
What is the difference between RGP and NRGP?
RGP (Returnable Gate Pass) is for material that will return; NRGP (Non-Returnable Gate Pass) is for material leaving permanently — scrap sales, finished-goods dispatches, consumables. The critical difference is follow-up: an RGP stays open until the material is received back and verified.
How does the software track overdue RGP items?
Every RGP carries an expected-return date. manmov'e reminds the responsible party before the due date, flags overdue items on the dashboard, and escalates by email, SMS or WhatsApp until the item is returned and the pass is closed.
Can partial returns be recorded?
Yes. If 8 of 10 items return, the pass records the partial receipt with condition notes and stays open for the remaining 2 — with the audit trail showing exactly what came back and when.
Is this useful for job-work under GST?
Yes. Returnable movements to job-workers need disciplined records of what left, when, and whether it returned — the RGP register gives you that trail with documents attached, ready for any reconciliation.
See your RGP register go digital
Schedule a 30-minute personalized demo. We'll tailor the walkthrough to your gates, sites and movement workflows.
Stop losing returnable material.
A 30-minute demo shows the full RGP lifecycle — issue, remind, escalate, return, close.